Take the right steps to make work liberating

Technology is wonderful. It has opened up a whole range of opportunities for people who want to work from home - telecommuting for their employer, as a freelance contractor, or by starting their own business.

The benefits - time management, quality of life and freedom to be based where you choose - are obvious. But setting up an office at home demands more organisation than buying a desk and getting a letterhead printed. Estate agent Knight Frank estimates that the cost of setting up an office at home is around pounds 5,000.

What issues do you need to consider? The practicalities - space, equipment, childcare, separate phone lines - are one aspect. But don't overlook the possible legal and financial implications, from insurance and bank accounts to business rates and planning permission.

First, draw up a business plan outlining what you're going to do, any unique selling points, and projected earnings and expenses for the first year or two. Banks will want to see a business plan if you want to borrow money. David Driver, a London-based chartered accountant who specialises in business development, says: "You should have a clear sense of what you're aiming for and how you're going to get there."

Mr Driver recommends a separate business account to your personal account, which makes it easier to keep track of cash flow, as well as any bank charges and interest for tax purposes. The main high street banks now have dedicated small business services offering 12 to 18 months' free banking, as well as advice on considerations such as insurance and tax.

You need to inform your mortgage lender if you are intending to use part of your home as an office. A Halifax spokesman says that a simple desk-based business is unlikely to affect the terms of your mortgage. "But we might review it if you were planning to convert the front of your house into a shop, for instance."

If you don't own your home, check the lease. Robert Orr-Ewing, head of letting at Knight Frank, says that although a residential lease "invariably stipulates it's to be used only as a private dwelling, there's rarely a problem if you are using a room, effectively as a study".

Similarly, planning permission is not usually an issue, as long as the business does not impinge on neighbours or materially alter the character or use of the house.

Difficulties can arise when employees are involved, signs go up and the business starts to become obvious. Mr Orr-Ewing cites the example of a flat rented in Knightsbridge, from which a palmistry business was run: "It ended up with queues of clients outside on the pavement, and the neighbouring businesses didn't like it. In the end the tenant had to be removed."

The criteria for business rates are similar to those for planning permission; they are unlikely to affect you if you're operating from home on a small scale.

It is important to tell your household insurer that you are using your premises for business purposes - otherwise you run the risk of invalidating your existing policy. Some will be able to provide extended cover to include your gear. First Direct Insurance, for instance, can provide a business equipment extension for up to pounds 5,000, plus cover for the occasional business visitor.

But First Direct emphasises that you may need other forms of protection against a wide range of occurrences such as mechanical breakdown, professional indemnity or loss of earnings.

And if you take on an employee you should get extra cover for employer's liability.

Certain firms, including Norwich Union, Cornhill Insurance and Homeworkers Insurance Services, offer special home office insurance, as do banks such as Royal Bank of Scotland, Lloyds and Midland.

If you are going to be self-employed, the Inland Revenue and the DSS also need to know. This can be done using form CWF1, available from the Contributions Agency or your local social security office.

Norwich Union, 0800 888222; Cornhill, 01483 568161; Homeworkers, 0800 387168; First Direct, 0800 242424.

Start your day with The Independent, sign up for daily news emails
ebooks
ebooksA special investigation by Andy McSmith
Latest stories from i100
Have you tried new the Independent Digital Edition apps?
Independent Dating
and  

By clicking 'Search' you
are agreeing to our
Terms of Use.

iJobs Job Widget
iJobs Money & Business

Recruitment Genius: Sales Executive - OTE £40,000

£15000 - £18000 per annum: Recruitment Genius: This is a great opportunity for...

Austen Lloyd: Law Costs HOD - Southampton

£50000 - £60000 per annum + Excellent Salary: Austen Lloyd: An outstanding new...

SThree: Recruitment Resourcer

£20000 - £21000 per annum + uncapped commission: SThree: As a graduate you are...

Ashdown Group: Junior Application Support Analyst - Fluent German Speaker

£25000 - £30000 per annum + benefits: Ashdown Group: A global leader operating...

Day In a Page

Syrian conflict is the world's first 'climate change war', say scientists, but it won't be the last one

Climate change key in Syrian conflict

And it will trigger more war in future
How I outwitted the Gestapo

How I outwitted the Gestapo

My life as a Jew in wartime Berlin
The nation's favourite animal revealed

The nation's favourite animal revealed

Women like cuddly creatures whilst men like creepy-crawlies
Is this the way to get young people to vote?

Getting young people to vote

From #VOTESELFISH to Bite the Ballot
Poldark star Heida Reed: 'I don't think a single bodice gets ripped'

Poldark star Heida Reed

'I don't think a single bodice gets ripped'
The difference between America and Israel? There isn’t one

The difference between America and Israel? There isn’t one

Netanyahu knows he can get away with anything in America, says Robert Fisk
Families clubbing together to build their own affordable accommodation

Do It Yourself approach to securing a new house

Community land trusts marking a new trend for taking the initiative away from developers
Head of WWF UK: We didn’t send Cameron to the Arctic to see green ideas freeze

David Nussbaum: We didn’t send Cameron to the Arctic to see green ideas freeze

The head of WWF UK remains sanguine despite the Government’s failure to live up to its pledges on the environment
Author Kazuo Ishiguro on being inspired by shoot-outs and samurai

Author Kazuo Ishiguro on being inspired by shoot-outs and samurai

Set in a mythologised 5th-century Britain, ‘The Buried Giant’ is a strange beast
With money, corruption and drugs, this monk fears Buddhism in Thailand is a ‘poisoned fruit’

Money, corruption and drugs

The monk who fears Buddhism in Thailand is a ‘poisoned fruit’
America's first slavery museum established at Django Unchained plantation - 150 years after slavery outlawed

150 years after it was outlawed...

... America's first slavery museum is established in Louisiana
Kelly Clarkson: How I snubbed Simon Cowell and become a Grammy-winning superstar

Kelly Clarkson: How I snubbed Simon Cowell and become a Grammy-winning superstar

The first 'American Idol' winner on how she manages to remain her own woman – Jane Austen fascination and all
Tony Oursler on exploring our uneasy relationship with technology with his new show

You won't believe your eyes

Tony Oursler's new show explores our uneasy relationship with technology. He's one of a growing number of artists with that preoccupation
Ian Herbert: Peter Moores must go. He should never have been brought back to fail again

Moores must go. He should never have been brought back to fail again

The England coach leaves players to find solutions - which makes you wonder where he adds value, says Ian Herbert
War with Isis: Fears that the looming battle for Mosul will unleash 'a million refugees'

The battle for Mosul will unleash 'a million refugees'

Aid agencies prepare for vast exodus following planned Iraqi offensive against the Isis-held city, reports Patrick Cockburn