The following letter sets out the terms and conditions under which work experience is undertaken at Independent Print Limited.
All work experience placements are unpaid and are for a maximum period of two weeks at any time.
Unfortunately we are fully booked for 2011 and currently unable to take on anyone else. We are now taking applications for general editorial work experience for 2012. Please email workexperience@independent.co.uk to apply.
To Independent Print Limited (“the Company”)
Work shadowing placement
I accept that my acceptance of the work shadowing placement is subject to the terms of this letter which will continue in effect after the end of my placement.
I acknowledge that you are giving me the opportunity to come into your offices and shadow your employees in order that I might gain an insight into the work of your publications. I intend to use the time I am with you to gain experience of journalism and its associated functions, to make contacts and to help me make career choices. In consideration of these advantages I am happy to agree the terms set out in this letter.
I understand that during the weeks of my work shadowing placement I am free to come and go as I wish; I will however tell the desk staff on which I am sitting the times when I will be present so that they can offer me and others on placements the chance to make the fullest use of our time at the newspaper. I appreciate that you will try to give me some opportunities to undertake tasks which are part of the preparation and publication of a newspaper. These may be journalistic or they may be essential office assignments but I acknowledge that all such tasks can be valuable experience. As I am a volunteer not a worker, you accept that I am entitled at any time to refuse to undertake any task.
1. I confirm that I am willing and able to spend time at the Company’s offices on a voluntary basis.
2. I acknowledge that I am not entitled to any salary, expenses, benefit or emolument to be paid to me in connection with the time I spend with the Company or any task I might agree to do while at the Company’s offices and that this includes any expenses I might incur unless the Company has specifically agreed in advance to pay them.
3. I acknowledge that there is no obligation on the Company to find work of particular sort for me to do, nor is there any obligation on the part of the Company to pay any tax or national insurance contribution on my behalf.
4. I confirm that during my time with the Company and afterwards I will not use or disclose to any person any confidential information or trade secrets concerning the Company’s newspapers or the business of the Company, or any personal data of any person, other than in the proper performance of the duties allocated to me or with the Company’s express written approval. I understand that this includes but is not limited to information and secrets relating to any matter, editorial, marketing or corporate, which is not available to the public generally.
5. I acknowledge that all notes, memoranda and other records (including those stored on computer) made by me during my work shadowing placement and relating to the business of the Company belong to the Company and I agree to hand them over on my departure.
6. I hereby agree that any copyright, trademark or design work created by me during my work shadowing placement in connection with or relating to the newspaper titles or any aspect of the Company’s business will be disclosed to the Company and will belong to it. I hereby assign with full title guarantee all universal intellectual property rights in all such works to the Company as beneficial owner. I also waive any moral rights in such works.
7. I understand that, if I prove myself capable of doing so, I may be given the opportunity to write something which is subsequently published by you. While you own the copyright in such a work under the terms of clause 6 above, you agree that on the expiry of a period of 90 days after first publication by you, I will have the non-exclusive right to republish that work myself or to allow others to do so.
8. I confirm that I will not use any computer hardware or software in conjunction with the Company systems that have not been specifically approved by the Company. I also agree not to use the Company’s facilities, including but not limited to telephones and computers (including internet and email) improperly or otherwise than strictly as required by the proper performance of the tasks I have agreed to undertake as part of my work shadowing placement.
Yours sincerely,
.........................................
Signed
..........................................
Print name
..........................................
Dated
...........................................
............................................
............................................
............................................
Address
............................................
Email address
Please return to Louise Dransfield, Business Desk, The Independent, 2 Derry Street, London W8 5HF when signed
Comments